Job Description Summary: To provide estimating support to Estimating Department Job Description: POSITION RESPONSIBILITIES AND DUTIES: • Ability to perform all essential duties of Junior Administrative/Jr. Project Assistant • Maintain subcontractor database • Assist with maintaining good business relationship with suppliers and subcontractors • Assist with telephone contact of subcontractors • Prepare proposals, bid packages, and mailings (MBE solicitations) • Secure plans • Maintain faxes in Bid Room • Coordinate w/printer vendors for blueline printing/ordering • Participate in taking bid information on bid day • Update the estimating schedule and bid information boards in estimating department and plan room on a weekly basis • Coordinate advertisements to subcontractor bids on selected projects; monitor trade papers to ensure that all information provided is correctly stated • Secure bidding documents as requested • Set up bid/proposal serial number and official file • Formalize and submit prospective job information sheet and associated documents for division and corporate review • Assist estimator-in-charge with subcontractor outreach for bids; generate subcontractor fax/phone lists, send faxes, assist with drawing/specification distribution; check plan room sign-in sheet for subs working on specific jobs; make phone calls and follow up • Perform quantity surveys as requested • Type and distribute pre-bid conference/job walk written report(s) as prepared by the estimator-in-charge; attend pr-bid conference/job walk as requested • Formalize bid teams; assist in confirming availability of bid team members; publish final list; post lists on bid day • Assist in arranging and formalizing pre-bid bid team meetings; confirm attendance • Prepare bid form and associated document which must accompany the bid form including bid bond and bid envelopeAssist in assembling bid day subcontractor/bidder spread sheets • Review and maintain MBE/WBE requirements on a bid-by-bid basis; maintain MBE/WBE program in conjunction with corporate coordinator • Assist with bid day coordination and /or handle specification sections(s) as required by assignment; set up bid day filing system; copy and make available to bid team members bid forms, specification indexes, telephone quote sheets, etc. • Finalize and distribute formal post-bid reports • Maintain, log and file final bid files and budget/GMP files • Update subcontractor and MBE/WBE databases; update current information including addresses, phone numbers, fax numbers and contacts; periodically issue updated sub lists to Estimating Department • Maintain orderly plan room • Prepare bid packages for interiors proposals including preparation of trade cost breakdowns, drawings lists, GC/Fee breakdown and notes and clarifications • Complete other responsibilities as assigned MINIMUM SKILLS OR EXPERIENCE REQUIREMENTS: • High School Diploma or equivalent • Two years of business or secretarial school, or the equivalent combination of training and experience • Minimum two years secretarial or clerical experience in addition to above training • Ability to keyboard 45 wpm accurately • Proficient in knowledge and use of word-processing and spreadsheet software • Working knowledge of general office procedures and office machines • Proficient in English verbal communication skills, including professional telephone manner • Proficient in written communications skills, including business writing skills • Reliability, dependability and flexibility SUMMARY OF BENEFITS: This role is eligible for the following benefits: medical, dental, vision, 401(k) with company matching, Employee Stock Ownership Program (ESOP), individual stock ownership, paid vacation, paid sick leave, paid holidays, bereavement leave, employee assistance program, pre-tax flexible spending accounts, basic term life insurance and AD&D, business travel accident insurance, short and long term disability, financial wellness coaching, educational assistance, Care.com membership, ClassPass fitness membership, and DashPass delivery membership. Voluntary benefits include additional term life insurance, long term care insurance, critical illness and accidental injury insurance, pet insurance, legal plan, identity theft protection, and other voluntary benefit options. Compensation Range Hourly Rate: $21.88 - $32.79 Swinerton provides commercial construction services throughout the United States, delivering innovative solutions and outstanding service to our customers for time-tested buildings and facilities. Over our 134-year history, Swinerton has earned a strong reputation as the Premier Builder in the West. As a 100% employee-owned quality contractor, we hire the best people, give them exceptional training, and provide robust opportunities for professional growth. Swinerton has built a strong reputation as an employee-owned quality contractor. We hire the best people, give them exceptional training and provide them with the opportunities and the responsibilities that allow them to learn and develop professionally. Swinerton values and recognizes our employees as the essential ingredient to our lasting success. As a 100% employee-owned company, we invest greatly in the personal and professional well-being of our people. Together, we have created an excellent place to work; when people join Swinerton, they tend to stay. We strive for a positive work environment that encourages outstanding performance while making room for fun. We also believe that happy, healthy employees lead to a highly productive company, and we are proud to offer a robust benefits package to support individual and collective success. www.swinerton.com Swinerton is an Equal Employment Opportunity, Minority, Women, Disability, and Veteran Employer. Our Company is an equal opportunity and affirmative action employer. We have a commitment to provide equal hiring, training, compensation, promotion, transfer, layoff and recall benefits to all individuals without regard to gender, race, color, religion, age, mental or physical disability, medical condition, genetic information, sex, sexual orientation, gender identity and expression, national origin, marital or domestic partner status, veteran status, or any other characteristic protected under federal or state laws or local ordinance or regulation. We are committed to the safety and security of everyone interested in our company–including those who visit us online. Please note that Swinerton will only invite you to submit work history and personal information related to employment through our career portal WorkDay (which requires the set-up of a login) and communication will only come from individuals with an email address ending in @swinerton.com. If you receive fraudulent communication please inform us by emailing reportissues@swinerton.com.